Meetings (Agendas & Minutes)

2013-05-07

Agenda

  • Vote on new membership request: Will Newton, Ted Astleford
  • Vote on new voting membership request: Manuel Haas, Mike Drum

Minutes

  • Voting members present: Devin Barham, Christian von Kleist, Ian Taylor, Jim Wilson, Clint Collins, Effie Rodriguez, Allen Rout
  • Quorum established (7 of 11)
  • New members:
    • Will Newton
    • Ted Astleford
  • New voting members:
    • Manuel Haas
    • Mike Drum

2013-03-27 (Annual Meeting)

Agenda

  • The voting members shall:
    • Elect the Board of Directors
      • Candidate for President: Ian Taylor (incumbent, unopposed)
      • Candidate for Vice President: Christian von Kleist (incumbent, unopposed)
      • Candidates for Secretary: Devin Barham (unopposed)
      • Candidates for Treasurer: Clint Collins
      • Candidates for Sergeant-at-Arms: Frank Lowry (unopposed)
    • Discuss and vote on a new student membership rate
    • Receive reports on the activities of the corporation

Minutes

  • Board Election Results
    • As all board members ran unopposed, all candidates were voted on in one vote
      • President: Ian Taylor
      • Vice President: Christian von Kleist
      • Secretary: Devin Barham
      • Treasurer: Clint Collins
      • Sergeant-at-Arms: Frank Lowry
  • New student membership rate
    • Suggested membership rates for students ranged from $15 to $35 per month
    • Compromise of $25 per month was voted on and approved

2013-03-05

Agenda

  • Vote on new membership request: Brian B.

Minutes

  • Voting members present: 8
  • Quorum established (8 of 11)
  • New member:
    • Brian B.

2013-02-12

Agenda

  • Vote on new membership request: Kimberly Orren, Colin Hines
  • Vote on voting membership request: Effie Rodriguez, Amir Rubin

2012-12-04

Agenda

  • Vote on new member requests:
    • Jason Linehan
    • Yushun He
    • Tom Gordon

Minutes

  • Voting members in attendance: Ian (P), Christian vK (VP), Christian C. (S), Clint (T), Dan (SaA), Allen, Devin, Frank, and Jim
  • Absent: Ben and Marly
  • Quorum established (9 of 11)
  • New members:
    • Jason Linehan (6 ayes)
    • Tom Gordon (6 ayes)
    • Yushun He (6 ayes)

2012-11-13

Agenda

  • Vote on new member request Daniel Crisman

Minutes

  • Voting members in attendance: Ian (P), Christian vK (VP), Christian C. (S), Clint (T), Dan (SaA), Allen, Devin, Frank, and Jim
  • Absent: Ben and Marly
  • Quorum established (9 of 11)
  • New member: Daniel (9 ayes, 0 nays)

2012-10-02

Agenda

  • Vote on new member requests:
    • Christopher Altes
    • Amir Rubin

Minutes

  • Voting members in attendance: Ian (P), Christian vK (VP), Christian C. (S), Dan (SaA), Allen, Devin, Frank, and Marly
  • Absent: Clint (T), Jim, Ben
  • Quorum established (8 of 11)
  • New members: Chris (7 ayes, 0 nays) and Amir (8 ayes, 0 nays)

2012-07-17 (Special Meeting)

Agenda

  • Vote for Secretary
  • Vote on new member requests:
    • Manuel Haas
    • Effie Rodriguez

Minutes

  • Voting members in attendance: Ian (P), Christian vK (VP), Christian C. (S), Dan (SaA), Allen, Devin, Frank, Jim, Marly, and Martin
  • Quorum established (10 of 12)
  • Secretary election result: Christian C. (6-4)
  • New members: Manuel (9 ayes) and Effie (10 ayes)

2012-07-10 (Annual Meeting)

Agenda

  • The voting members shall:
    • Elect the Board of Directors
      • Candidate for President: Ian Taylor (incumbent, unopposed)
      • Candidate for Vice President: Christian von Kleist (incumbent, unopposed)
      • Candidates for Secretary: Christian Campbell (incumbent) and Devin Barham
      • Candidates for Treasurer: Clint Collins
      • Candidates for Sergeant-at-Arms: Allen Rout (incumbent) and Dan Evenson
    • Review and vote on the standing rules and policies of the corporation
      • Consider vote-by-phone addendum
    • Receive reports on the activities of the corporation
    • Approve the budget
    • Determine the direction of the corporation in the coming year

Minutes (general meeting)

  • Voting members in attendance: Ian (P), Christian vK (VP), Christian C. (S), Marly (T), Allen (SaA), Clint, Dan, Devin, Frank, and Jim
  • Quorum established (10 of 12)
  • Board election results:
    • President: Ian Taylor (10-0)
    • Vice President: Christian von Kleist (10-0)
    • Secretary: tied (5-5)
    • Treasurer: Clint Collins (9-0)
    • Sergeant-at-Arms: Dan Evenson (10-0)
  • Motion for special meeting next Tuesday to settle the election for Secretary carried (9-0)
  • General discussion of old matter of automatic loss of voting status for members who have not been attending voting meetings, thereby making establishing quorum difficult.
  • Marly drew up and circulated a petition to amend the bylaws to remove voting status automatically after three consecutive voting meeting absences. It was signed by nine. One more signature is required for the petition to be accepted.
  • It was remembered that the Secretary needs to advertise the new admin mailing list.
  • Received reports on the activities of the corporation.
    • New downtown space:
      • Allen was displeased that plans for the new space were never advertised over the general mailing list in advance. It was generally agreed that that should have been done regardless of how busy the involved members may have been.
      • Christian vK is interested in organising cleanup/setup of the new space.
      • Manuel Haas wants to become member next week.
      • We had a “Start-up Hour” fundraiser five months ago which raised $253 for us.
      • Potential corporate sponsors we have been talking to or expect to approach include Radio Shack, the Cade Museum, AITP, and Innovation Gainesville.
      • The budget for the simultaneous development of the new space while keeping the present space for the time being requires new revenue. We’ve had an influx in members and expect yet more as a result of the new downtown space. Any revenue above those estimated expenses we’ll call discretionary budget and the board will decide what to do with it.
      • Need to organise work teams to develop the new space, e.g. an RFID team, Grooveshark Internet access team, desk team, facilities team, etc
      • Announcement: field trip to the new space next Tuesday immediately following the special meeting and Demo Night at the present space.
      • We made a profit last year (whether actually or because of misplacement of purchase receipts and failure to deduct some expenses), on which we paid some taxes. We need to execute zero-based budgeting to make sure no revenue is lost to taxes in the future.

Minutes (board meeting)

  • Present: Ian (P), Christian vK (VP), Christian C. (S), Clint (T), and Dan (SaA)
  • Budget approved (5-0)
  • Discussed direction of the space:
    • Continue looking into possibilities for a workshop space hopefully near the main space: warehouses, the Cade, etc.
    • Need to plan for continuing or exiting the current space:
      • Our own plans (perhaps two months using this place as a shop, and be prepared to move out in the space of a month?)
      • Our plans as relate to Grace Presbyterian
        • In particular, we are required to leave the space with carpet installed
    • Cade involvement
      • They and we wish the we teach some classes at their place
    • Monthly classes at our space
      • It’d be good if we could develop some kits to be used in our classed which would also be saleable separately (to folks at other hackerspaces, etc).
      • Classes on e.g. AutoCAD, screen printing
    • Make sure to spend income on tools/tech to outfit the new space and make it more compelling.
    • Seek sponsorships with the help of Augi and Bill.
    • Tempt other groups to meet at our space (GatorLUG, Nerd Night, etc…) for cross-pollination and mutual exposure to potential new members.
    • Need to settle on a clear brand name (rather than the current split and confusion over the interchangeable “Gainesville Hackerspace” and “Skillhouse”).
      • Possibilities:
        • Just “Skillhouse”
        • Just “Gainesville Hackerspace”
        • “Skillhouse: Gainesville’s hackerspace”
        • “Gainesville Hackerspace” (name of the group)
          • “Skillhouse” (the downtown space)
          • “Workshop” (the workshop space)
          • Etc
      • Need to choose a proposal and it put before the membership.

2012-06-05

Agenda

  • Vote on new members:
    • Bill Dorman
    • Galadriel Billington
    • Ben Klein
    • Will Luttge
    • Conway Carter
    • Mike Drum
    • Manny Rodriguez
    • Adam Kelley
  • Vote on voting membership:
    • Devin Barham
    • Dan Evenson
    • Frank Lowry

Minutes

  • Six voting members present: Ian, Christian C., Clint, Jim, Marly, Allen
  • Passed: new members Bill Dorman (6-0), Galadriel Billington (6-0), Ben Klein (4-0), Will Luttge (4-0), Conway Carter (4-0), Mike Drum (4-0), Manny Rodriguez (6-0), and Adam Kelley (4-0)
  • Eight voting members present: Ian, Christian C., Clint, Jim, Marly, Allen, Kathryn, Christian vK
  • Passed: new voting members Devin Barham (8-0), Frank Lowry (8-0), and Dan Evenson (8-0)
  • Presidential proclamation: Whoever possesses records of the space’ keys needs to render them to Sergeant-at-Arms Allen.
  • Noted points to be addressed regarding downtown space lease:
    • Request that either party can terminate with 180 days’ notice
    • Insurance
    • Remove the no-sublease term
  • To be considered at next meeting: vote-by-phone addendum

2012-05-01

Agenda

  • Vote on Christian Campbell for voting membership
  • Vote on Christian Campbell for secretary

Minutes

  • Passed: Christian Campbell for voting membership (5 voting members present, 5 ayes, 0 nays)
  • Passed: Christian Campbell for secretary (6 voting members present, 6 ayes, 0 nays)